PRIVACY POLICY FOR Black Orchid Firearms LLC
Effective Date: 05/15/2026
Last Updated: 05/31/2026
IMPORTANT – PLEASE READ CAREFULLY
Black Orchid Firearms (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of customers, website visitors, and individuals who interact with our services.
This Privacy Policy describes how we collect, use, disclose, retain, and safeguard information collected through our retail firearms business, website, in-store services, firearm transfers, ammunition sales, gunsmithing services, consignment services, communications, and related operations within the State of Maryland.
By accessing our website, purchasing products, scheduling appointments, submitting forms, or otherwise interacting with us, you acknowledge and agree to the practices described in this Privacy Policy.
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1. SCOPE OF THIS PRIVACY POLICY
This Privacy Policy applies to:
•    Our website and online services;
•    In-store retail operations;
•    Firearm and ammunition sales;
•    Incoming Federal Firearms License (“FFL”) transfers;
•    Gunsmithing services;
•    Consignment transactions;
•    Appointment scheduling;
•    Customer service inquiries;
•    Marketing communications;
•    Any other lawful interactions with Black Orchid Firearms, LLC
This Privacy Policy applies only to operations conducted within the State of Maryland.
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2. INFORMATION WE COLLECT
We may collect personal information directly from you, automatically through your use of our website, or from third parties as permitted by law.
A. Information You Provide Directly
We may collect:
•    Full name;
•    Mailing address;
•    Billing address;
•    Email address;
•    Telephone number;
•    Date of birth;
•    Government-issued identification information;
•    Information required for firearm transfer or purchase eligibility;
•    Payment information;
•    Appointment scheduling information;
•    Gunsmithing service requests;
•    Consignment information;
•    Communications you send to us;
•    Product interests or preferences;
•    Marketing subscription preferences.
B. Firearms Transaction Information
Where required by applicable federal or Maryland law, we may collect information necessary to process:
•    Firearm purchases;
•    Firearm transfers;
•    Background check requirements;
•    Age verification;
•    Firearm eligibility verification;
•    Mandatory recordkeeping requirements;
•    Regulated firearm transactions;
•    Consignment transactions.
Certain firearm-related records may be required by law to be collected, retained, or disclosed.
C. Gunsmithing Information
For gunsmithing services, we may collect:
•    Firearm make, model, caliber, serial number, and related identifying information;
•    Service requests;
•    Ownership verification information;
•    Repair history;
•    Pickup and transfer information.
D. Website and Technical Information
When you visit our website, we may automatically collect:
•    IP address;
•    Browser type;
•    Device information;
•    Operating system;
•    Website usage activity;
•    Referring URLs;
•    Date/time stamps;
•    Cookie and analytics data.
We may use tools such as website analytics services to understand website traffic and improve user experience.
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3. HOW WE USE YOUR INFORMATION
We may use information we collect for lawful business purposes, including:
Retail and Firearms Transactions
•    Processing purchases;
•    Completing firearm transfers;
•    Conducting age verification;
•    Facilitating legally required compliance procedures;
•    Processing ammunition sales;
•    Managing consignment transactions;
•    Maintaining required records.
Gunsmithing Services
•    Tracking repairs and service history;
•    Contacting customers regarding repairs;
•    Documenting firearm intake and release.
Customer Service and Operations
•    Responding to inquiries;
•    Scheduling appointments;
•    Providing customer support;
•    Managing business operations.
Marketing and Communications
We may use your information to:
•    Send promotional emails;
•    Provide marketing updates;
•    Share offers or promotions;
•    Notify you of products or services;
•    Send order or appointment updates.
You may opt out of marketing communications at any time by using the unsubscribe mechanism or contacting us directly.
Transactional communications relating to purchases, repairs, transfers, or appointments may still be sent.
Website Improvement and Security
We may use information to:
•    Improve website functionality;
•    Monitor website performance;
•    Prevent fraud;
•    Detect misuse;
•    Maintain cybersecurity;
•    Protect our business, customers, employees, and property.
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4. FIREARMS COMPLIANCE AND LEGAL DISCLOSURES
As a firearms dealer, [BUSINESS NAME] may collect, retain, and disclose information as required by federal, state, and local law.
We may collect information necessary to comply with:
•    Federal firearms laws;
•    Maryland firearms laws;
•    Federal Firearms License (FFL) requirements;
•    Mandatory recordkeeping obligations;
•    Government requests made pursuant to lawful authority.
Certain records related to firearm sales, transfers, and regulated transactions may be retained for legally required periods and may not be eligible for deletion upon request.
Where legally required, information may be disclosed to governmental, regulatory, or law enforcement agencies.
Nothing in this Privacy Policy limits our ability to comply with applicable legal obligations.
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5. HOW WE SHARE INFORMATION
We do not sell personal information.
We may share information under limited circumstances, including:
Service Providers
We may share information with trusted vendors that assist in:
•    Payment processing;
•    Website hosting;
•    Appointment scheduling;
•    Email communications;
•    Marketing management;
•    Security monitoring;
•    Business operations.
Legal and Regulatory Compliance
We may disclose information:
•    To comply with legal obligations;
•    In response to subpoenas, warrants, or lawful requests;
•    To regulatory agencies;
•    To law enforcement where legally required;
•    To protect public safety or prevent fraud.
Business Protection
We may disclose information to:
•    Protect our legal rights;
•    Investigate suspected misconduct;
•    Enforce policies or agreements;
•    Prevent fraud or security incidents.
Business Transfers
In the event of a merger, acquisition, sale, restructuring, or transfer of business assets, customer information may be transferred as permitted by law.
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6. VIDEO SURVEILLANCE AND SECURITY SYSTEMS
To maintain security and protect employees, customers, inventory, firearms, and facilities, Black Orchid Firearms LLC may utilize:
•    Video surveillance systems;
•    Alarm systems;
•    Access control systems;
•    Security monitoring technologies.
Security recordings may be retained for operational, legal, investigative, insurance, or compliance purposes.
By entering our premises, you acknowledge that monitoring may occur where legally permitted.
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7. COOKIES AND TRACKING TECHNOLOGIES
Our website may use:
•    Cookies;
•    Analytics tools;
•    Session tracking technologies;
•    Website performance tools.
These technologies help us:
•    Improve website functionality;
•    Understand user engagement;
•    Monitor traffic patterns;
•    Enhance customer experience.
You may adjust browser settings to refuse certain cookies; however, some website features may not function properly.
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8. DATA RETENTION
We retain personal information only as long as reasonably necessary to:
•    Provide products or services;
•    Complete transactions;
•    Fulfill legal obligations;
•    Resolve disputes;
•    Maintain required business records;
•    Meet regulatory requirements.
Certain firearm-related records may be retained for periods required by federal and Maryland law and may not be deleted upon request.
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9. DATA SECURITY
We implement commercially reasonable administrative, technical, and physical safeguards designed to protect personal information.
Security measures may include:
•    Restricted employee access;
•    Secure systems;
•    Password protections;
•    Physical security controls;
•    Monitoring systems.
However, no method of transmission, storage, or security system can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security.
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10. YOUR PRIVACY RIGHTS
Subject to applicable law, Maryland residents may request:
•    Access to certain personal information;
•    Correction of inaccurate information;
•    Information regarding how data is used;
•    Deletion of certain personal information where legally permissible.
Please note:
We may deny deletion requests where retention is required for:
•    Firearms compliance;
•    Legal obligations;
•    Fraud prevention;
•    Safety and security;
•    Transaction records;
•    Business necessity.
To submit a request, contact us using the information below.
We may verify identity before responding to requests.
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11. MARKETING COMMUNICATIONS
You may opt out of promotional emails or marketing communications at any time by:
•    Clicking “unsubscribe” in emails;
•    Contacting us directly.
Opting out of marketing communications will not affect transactional or legally required communications.
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12. THIRD-PARTY SERVICES AND LINKS
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices, content, or security of third-party websites.
Users should review third-party privacy policies independently.
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13. CHILDREN’S PRIVACY
Our services and website are not directed to children under the age of 18.
We do not knowingly collect personal information from children under 18.
If we learn that information from a child has been collected inadvertently, we will take appropriate action consistent with applicable law.
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14. CHANGES TO THIS PRIVACY POLICY
We reserve the right to update or modify this Privacy Policy at any time.
Changes will be posted to this page with an updated effective date.
Your continued use of our services after changes are posted constitutes acceptance of the revised Privacy Policy.
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15. CONTACT INFORMATION
If you have questions regarding this Privacy Policy or wish to submit a privacy-related request, please contact:
Black Orchid Firearms LLC
324 Main Street Unit C
Stevensville, MD 21666
Phone: 443-254-6449
Email: blackorchidfirearms@gmail.com
Website: blackorchidfirearms.com